iCalendar Setup and External Calendars

This tutorial quickly defines the process when setting up viewing your TherapyAppointment schedule outside our system, or importing from other external calendars into TherapyAppointment.

In this Article:

iCalendar (us → your calendar)

External Calendar (your calendar → us)

⚠️ Note: Looking to use your Google Calendar? Try our easy Google Calendar Sync instead.

iCalendar Setup

Shared iCal feeds are used to view your appointment and/or meeting schedule in another calendar system, like Apple's Calendar or Microsoft Outlook.

Go to:

  • Schedule (left menu)
  • On the right hand menu, click the button:

  • Locate the iCal Calendar Sharing section, then click the button in the top right of that section

  • Enter the calendar name, specify what to sync and click
  • Next, click file_copy Copy URL to the right:


  • Then paste that URL into your calendar subscription service (Apple may list it as a calendar subscription)
  • The calendar share option will list appointments and meetings in a HIPAA-compliant manner (will not list any client details)
⚠️ Note: iCal sharing will not show all open slots, just meetings and appointments scheduled.

Removing or Editing a Shared iCalendar

To remove or delete an existing shared iCal feed, follow these steps:
  • From the above example, click the blue Name of the calendar:


  • Then click the delete button:

External Calendar

To import an external calendar, go to:

  • Schedule (left menu)
  • On the right hand menu, click the button:

  • Locate the External Calendars section, then click the button in the top right of that section

  • Enter the name and paste in the Google / iCal URL
  • Pick the calendar color and click

Synchronize

Unlike Google Calendar Sync, updates here are not automatic.

To sync an external calendar, you can do so one of two ways:

From the Calendar Settings:

Click sync Sychronize:

From the Schedule:

On the far right menu under filters find My Calendars and click the sync button: sync

Removing or Editing an External Calendar

To remove or edit an existing external calendar feed, follow these steps:

  • Schedule (left menu)
  • On the right hand menu, click the button:

  • Locate the External Calendars section, to the far right of the calendar name click Edit

  • Make any necessary changes here
  • To delete the calendar sync from our system click the bottom left button

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