Google Calendar Sync

TherapyAppointment allows for integration with Google Calendar in a secure manner.

Don't miss an important event! Get a heads up glance at your entire schedule: practice and personal!

In this Article:

Syncing Google Calendar

  • Click Calendar (left menu)
  • Then on the far right menu, under filters find Google Calendar and click


  • Alternatively, you can go to Calendar settings (top right menu), then the Google Calendar section.
  • If your owner has already enabled safe names (initials) in the security settings, you'll see this:


  • Carefully review our warning there first:
    • To see client initials and meeting names, pick yes on top and check off I understand the PHI risks outlines above
    • If no is selected, instead we only show you events titled appointment or meeting
  • Click at the bottom
  • Below click
  • If already signed into a Google account, or multiple accounts, they will be listed here
  • Click on the listed Google Account you want to synchronize with us shown below:
    • If not signed in, click person Use another account


  • Click Allow (bottom right) when prompted to allow access:


  • Once you click allow your TherapyAppointment & Google calendars are now connected!

Some Additional Information:

Once you've connected your account, here's what to expect. Tap any section to expand it.


How the sync works What to expect right after you connect.

The first sync is almost immediate. If you have a large number of existing events, give it a moment to catch up.

Any appointments or meetings created in TherapyAppointment will show up in Google Calendar as that client's safe name (initials) if your owner or manager has allowed it. Steps here.

These events live on a dedicated calendar in your Google account named TherapyAppointment.

Editing events the right way Let each system manage its own events.

As a rule of thumb, edit each event where it was created:

Do Edit Google events in Google.

Edit TherapyAppointment items in TA.
DoNT Add new events to the TherapyAppointment calendar from Google. They won't appear on your TA schedule.

You can open a TA event from inside Google Calendar and change it — but those changes won't make it back to TherapyAppointment.

Privacy & availability Who sees what — and what actually blocks your time.

Only you can see your calendar

Other staff won't see your Google calendars or events on your TA schedule. This is built in for provider privacy and can't be changed.

Overlay only, doesn't block bookings

Google Calendar events appear on top of your TA schedule as an overlay only.  They don't block client self-scheduling, so a client could still book a slot during a personal event you added in Google.


To actually block your availability, create one of these in TherapyAppointment:

  • A regular meeting for shorter blocks (lunch, other appointments, supervision, etc).
  • An "all day" meeting for full days away.

Google Calendar view

Here's a view of what Google Calendars looks like when connected on your schedule, read on for more details:



Under Filters (Right Menu):

  • You can expand / collapse the My Calendars section
  • It will show a list of all your google calendars & names
  • Each calendar is automatically assigned a color based on that google calendar color
  • Use the check mark beside each calendar name to show / hide it
    • We even remember your preference!

Disconnecting a Google Account

When you're done with syncing your Google calendar, go to:

  • calendar_month Calendar (left menu)
  • On the right menu under My Calendars → Google Calendars, click the button:

Alternatively, you can go to:

  • calendar_month Calendar (left menu)
  • Click (right menu):


  • Under the section Google Calendar click (far right):

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