Google Calendar Sync

TherapyAppointment allows for integration with Google Calendar in a secure, HIPAA compliant manner.

This two-way synchronization will actively keep things up to date on both sides, ensuring your Google Calendar and TherapyAppointment are up to date and you don't miss anything!

In this Article:

Syncing Google Calendar

  • Click Schedule (left menu)
  • Click (right menu):

  • Under the Google Calendar section, to the right click the button:

  • Click on your listed Google Account to synchronize TherapyAppointment with it
  • If already signed into a Google account, or multiple accounts, they will be listed here:
    • If not signed into that account yet, click  & enter your Google credentials
  • Click Allow if prompted additionally to allow access.

Once you click on your account name or enter another set of Google credentials, your TherapyAppointment & Google calendars are now connected!

Some Additional Information:

  • Upon initial sync, while most times it's immediate there may be a slight delay in synchronizing if you have a large number of events.
  • After syncing, any new appointments or meetings created on the TherapyAppointment schedule will show up on the Google Calendar side as either appointment or meeting (non-customizable for client privacy) on a calendar named TherapyAppointment.
  • We recommend editing events in their respective area:
    • Edit Google Calendar events in Google
    • Edit TherapyAppointment events in TherapyAppointment
    • While you can edit TherapyAppointment events in Google Calendar, no changes will be seen in TherapyAppointment if you do
    • Don't add any events to the TherapyAppointment calendar on Google, they will not show up in the TherapyAppointment system
  • Other staff are not shown provider Google Calendar events or calendar names for provider privacy. Only providers themselves will be able to see their own Google Calendars on their schedule, this is non-customizable.
  • The Google calendar events only act as an overlay and do not actually block appointment time availability for clients self-scheduling. If you wish to block off your schedule availability from clients, we'd recommend creating either a meeting or "all day" meeting/out of office entry to block off your availability on TherapyAppointment.

Here's a view of what Google Calendars looks like when connected on your schedule:

  • Each calendar is automatically assigned a color
  • On the right menu, under My Calendars you'll see a list of all your Google Calendars
  • Click the icon to the left of each calendar to show/hide it (we remember your preference):

Disconnecting a Google Account

  • Click Schedule (left menu)
  • Click (right menu):

  • Under the section Google Calendar, to the right click the  button: