Client E-signing Treatment Plan
Want to send a client a treatment plan within the system for them to both sign and store on file?
Read on for step by step instructions on how to do that!
Sending a Client a Treatment Plan to E-Sign:
1. Retrieve the Treatment Plan
Go to:
- (left menu)
- Click the name of the client loading their profile
- Click Records (top tab)
- Find the section Treatment Plan
- In the bottom right, click
- Here we display a PDF in a new tab for you on your browser
- Instead of printing, first save it as a PDF to your device:
- After this, we will recommend you securely deleting it from your device
- Most browsers will have built in functionality for saving
- Example below in Google Chrome:
- Now you have the treatment plan saved
- The next steps are to assign it to the client
2. Assign to Client
Go to:
- (left menu)
- Click the name of the client loading their profile
- Click Docs & Forms (top tab)
- Find the section PDF Forms
- Click the message icon:
In the new add attachment popup, click at the top first
From here, you'll see a screen like this:
From top to bottom, we suggest:
- Click to upload the Treatment Plan PDF
- Change Require Signature? to yes
- Change Clinical Content? to yes
- Then click at the bottom right
This loads the treatment plan as an attachment.
Then compose the rest of the message (subject, content) and click send.
The client will then receive an email notification (shown below) that they have a message waiting for them:
Once signed in, it should take your client to the message. Click on the treatment plan to sign.
Alternatively, once a client is signed into their account, they'd go to:
- (left menu)
- On mobile? The menu will be at the bottom
- Find the section PDF Documents
- Click the blue button to the right of the document name:
- Here we display the PDF on the screen for them to review:
- At the very bottom click
- You'll then see a signature field pop up, and have two options:
- Sign the form
- Click To type out your signature/name instead
- Sign, then click (bottom right) when finished:
Once sent, it would be accessible at any time for either:
The staff side:
- Client Profile → Docs & Forms (top tab) → under the section Assigned Client Documents
The client side:
- Under Forms (left menu)
delete Need to remove client access to the form?
- Click the orange button shown to the right of the PDF form name:
- We also include an audit on this in reporting
- For more information and options, check out our Client Profile: Docs & Forms article
Last Step: Delete the Treatment Plan PDF for Client Privacy!
- We recommend securely deleting any files you download to view or use from the system as soon as you're done with them, including this treatment plan
- To avoid any headaches with potential data breaches, don't store any data with PHI on it on your computer or easily stolen mobile device
- If you must, you should encrypt your device and files in accordance to HIPAA standards on security and encryption/protection
- To do that, go to the folder on your computer that is your browser's default download folder to find the file (usually named Downloads or something similar), then follow your operating system's instructions in securely deleting any files with PHI on it
- Any messages, attachments and signed client documents are permanently, securely and safely stored within TherapyAppointment in a HIPAA and HITECH compliant environment