Online Forms: Assigning & Completing

Online Forms allow clients to complete forms you've created: either from scratch or customized from one of our free templates.

Read on for more information about how to assign or unassign online forms, as well as how clients complete forms and client email notifications.

In this Article:

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Manually Assigning an Online Form

To manually assign a client an online form, follow the steps below:

  • group Clients (left menu)
  • Click on the client name
  • Click Docs & Forms (top right tab)
  • Find the top section Online Forms
  • Click (top right of section):


  • Check off any forms to assign the client
  • Click when done


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Client View: Completing an Online Form

Once assigned a form, clients can then complete it.

To complete a form, clients first need to sign in with either option below:

1. Use Email Notification

Clients can use the link from the email sent to sign in and access the online form. Click here for those steps.

2. Sign in at the Main Login Page:

Clients can sign in at the main page here: language https://portal.therapyappointment.com

Clients don't know their username? They'll need to reach out to your office directly for assistance to retrieve that, TherapyAppointment staff cannot assist with verifying client usernames or if an account is set up for client privacy and security.

If they don't have an account yet, staff can send an invite to set one up. Article to look up client usernames.
Clients know their username, but not their password? With the username and e-mail, clients can reset their password on their own at anytime. Follow the steps here: Password Reset.

Once logged in either way:

  • Click inventory_2 Forms (left menu)
  • In the top section Online Forms by default we only show the forms not completed
  • Click the forms name to complete it if not started yet
  • To show all forms click Show All at the top right
  • Clicking a form already completed will load the completed form


Note: We automatically save the form draft every minute!
  • When finished click the bottom center button

Email Notification

When online forms are assigned to a client, they automatically get notified with a system email.

  • Clients click the button, sign in, and click on the new form
  • Example Email:

Un-Assign or Delete an Assigned Online Form

You can delete any form that has not already been completed by the client.

  • group Clients (left menu)
  • Click on the client name
  • Click Docs & Forms (top right tab)
  • Find the top section Online Forms
  • Click (far right):

  • Check off the box confirming this is the correct client
  • Then type the exact name of the online form and click